INSIDE KARYA

Your people.
Your work.
Beautifully connected.

From the first clock-in to the next career milestone. Explore the workspace that brings your people, payroll and everyday decisions together.

I’ll show you around.Pick a module below. There is a real workspace behind every preview.

16 connected modules3 styles · light & dark
A WORKDAY, IN FOCUS
Company overviewActual product · sample data
Attendance→Payroll→People records
MAKE IT YOURS

A workspace with
your kind of character.

Choose Original, Paper or Broadsheet. Each comes in light and dark, with an option to follow your device. Find them under Appearance in your portal.

A different mood.
The same connected records.

Your portal can also follow your device automatically.

Original · LightActual product · sample data
THE EVERYDAY, REIMAGINED

See what your team
can do with Karya.

Real screens from the real product. Open any image for a closer look, and switch views to explore the workflow. All previews use illustrative sample records.

01 / KARYA

Attendance & Shift Tracking

Clock in from anywhere. Know exactly who's working, right now.

Clock in/out with timestamp capture, a full monthly log, rotating 24×7 rosters built on 15-minute shift codes, week-off / comp-off / holiday-off handling, spreadsheet import for whole teams, and regularization when someone forgets to punch.

  • Employees clock in and out with one tap — no punch cards, no paper registers
  • Managers build rotating shift schedules using short codes (like "A1" for an 8:00 AM start) instead of typing out times for every person, every day
  • Upload a whole team's schedule at once from a spreadsheet, instead of entering each person's shift one by one
Explore everything included
  • If someone forgets to clock in, they request a correction and their manager approves it with one click — no back-and-forth over email
  • Fix any day outright: HR or the manager sets it to present, absent, week off, comp off, holiday or leave, with a reason that stays on the record
  • A punch made in error is voided, not deleted — it stays visible and struck through, so the audit trail is never quietly rewritten
  • A live floor board showing who is in, on a break, or on a call, right now
Availability and practical limits
Live floor and attendanceActual product · sample data

Maharishi’s field notesFollow the working day, from the planned shift to the last clock-out.

02 / KARYA

Payroll Processing

Attendance-linked payroll that reflects what actually happened on the floor.

Salary structures, payroll run straight from attendance with loss-of-pay, and downloadable payslips — with editable earnings, deductions and employer contributions. Standard domestic PF/ECR preparation has a reviewed working-file workflow; automated tax determination and external filing remain separate.

  • Set each employee's salary breakdown once (basic pay, allowances, etc.) — Karya reuses it every month
  • Payroll uses attendance to calculate loss of pay for missed days; additional earnings are configurable components
  • Employees can open issued payslips and print or save them as PDF, with earnings and deductions shown separately
Explore everything included
  • PF and ESI component presets can be edited for your company. Rates, eligibility and current statutory rules need verification before payroll is issued; automated US tax withholding is not implemented
  • Your own logo on every payslip, and the payslips emailed out to each person's personal address in one click when the run is done
  • The bank transfer file in your own bank's format — upload one blank template from them, map the columns once, and every month comes out ready to upload, IFSC included
  • Reviewed standard domestic 12% PF/ECR working files are built, including dated September 2026 transition inputs, exact unpaid-date review, payroll reconciliation and whole-file checks. Unsupported schemes require specialist review. EPFO upload, challans and acceptance remain external; a prepared file is not a completed filing.
Availability and practical limits
Salary structures and payrollActual product · sample data

Maharishi’s field notesSee earnings, deductions and employer contributions as separate pieces.

03 / KARYA

Leave Management

No more spreadsheets and email chains for a leave request.

Configurable leave types and accrual policies, a clean apply-and-approve workflow, and a team calendar so managers see who's out before they plan around it.

  • You decide the leave types your company offers — sick leave, casual leave, earned leave, or your own — and how many days each employee earns per year
  • An employee taps "Apply for Leave", and their manager or HR approves or declines it with one click — no chasing emails
  • Employees and HR read the same saved leave balances and request statuses; refresh the view to check subsequent changes
Explore everything included
  • See who's on leave today right from the team directory, and your company's official holidays are managed in one place
Availability and practical limits
Team leave calendarActual product · sample data

Maharishi’s field notesA little planning makes time away easier for everyone.

04 / KARYA

HR & Employee Records

One secure home for every employee record.

Profiles with photos, structured contact/job fields, departments and reporting lines, your own employee-ID format, and a live directory — plus one-click export of the whole roster to Excel.

  • Every employee gets a profile with their photo, contact details, department, and emergency contact — HR fills it in, the employee can correct their own personal details
  • Choose your own employee-ID format — for example "T140396" — and Karya automatically assigns the next number to each new hire
  • See your company's reporting structure (who reports to whom) and a searchable staff directory
Explore everything included
  • Download your entire employee list as an Excel file whenever you need it, for audits, reports, or your own records
Availability and practical limits
Team recordsActual product · sample data

Maharishi’s field notesThe right details, in one place, for the people who need them.

05 / KARYA

Document Vault

Joining documents, organized by employee.

Upload PDFs and images per employee — offer letter, ID proofs, bank details, certificates — with a submitted-vs-pending checklist and full timestamped history. Employees can view their own; images are compressed on upload to keep storage lean.

  • Upload each employee's documents — offer letter, ID proofs, bank details, certificates — as PDFs or photos, all kept in one place
  • Mark a document internal-only when it shouldn't be visible to the employee — everything else they can open themselves, any time
  • Employees can view and download their own documents anytime, without having to ask HR
Explore everything included
  • Photos are automatically shrunk in file size when uploaded, with a reviewable size/quality trade-off; the upload controls show supported formats and limits
Availability and practical limits
Employee document vaultActual product · sample data

Maharishi’s field notesKeep the important paperwork beside the employee record.

06 / KARYA

Recruitment & Onboarding

From job opening to Day One, in one flow.

Raise hiring requests, run a candidate pipeline, schedule interviews, record offers, and link successful candidates to employee accounts and joining checklists. Public careers pages and candidate self-service with electronic signatures are planned.

  • Record hiring requests and applicants, attach their CVs, and move candidates through interview stages inside Karya
  • Schedule interviews and route the final offer for approval before it's sent out
  • Link an accepted candidate to an employee account with one hire action, updating the hiring request and starting their joining checklist
Explore everything included
  • Every applicant carries their CV, their referrer if somebody recommended them, and a duplicate check on phone and email so two recruiters never ring the same person
  • Day One runs off a joining checklist your company writes once — each task has an owner and a date worked out from the joining date, and the ones that need a document will not close without one
Availability and practical limits
Internal hiring pipelineActual product · sample data

Maharishi’s field notesFollow the person from an internal application to their joining checklist.

07 / KARYA

Offboarding

A clean, complete exit — nothing forgotten.

Owner-assigned exit checklists, outstanding equipment, recorded exit dates, and relieving or experience letters. Login deactivation, payroll review and final settlement remain explicit tasks for the responsible team.

  • A checklist walks through everything that needs to happen when someone leaves, so nothing gets missed
  • Open a leaver's checklist and anything they are still holding — laptop, headset, ID card — is listed on it, with a link to take it back. That is the single most common reason an exit is marked done and then is not
  • Relieving and experience letters come out of your own wording with their dates, designation and length of service already filled in — and once issued the text is frozen, so improving the template never rewrites what somebody was handed last March
Explore everything included
  • Revoking their login and stopping their pay are steps on the checklist with an owner and a date against them, so they are done by a person and seen to be done
Availability and practical limits
Joining and exit checklistsActual product · sample data

Maharishi’s field notesA good handover has an owner, a date and a clear next step.

08 / KARYA

Asset Management

Track every laptop, headset and SIM — and who has it.

Assign, return and track the full history of every device and asset per employee — for teams where kit moves constantly, from call-centre floors to distributed and hybrid staff.

  • Record which laptop, headset, SIM card, or ID badge each employee has been given
  • Track when equipment is returned, and log any damage
  • Keep records of software licenses and access cards too, not just physical devices
Explore everything included
  • Connects automatically to onboarding (issuing kit) and offboarding (getting it back)
Availability and practical limits
Equipment registerActual product · sample data

Maharishi’s field notesWho has the laptop? The register keeps the answer on record.

09 / KARYA

Quality & Call Audits

Score the call, share it, and let the agent argue with it.

Build the scorecard your process actually uses, audit against it, and give every agent a number they can see the working behind — with a right of reply, so a disputed score is settled on the record rather than in a corridor.

  • Your own form: sections, points, and which parameters are fatal — edit it rather than working around it
  • A parameter marked fatal in your scorecard makes that audit score zero; N/A parameters leave the applicable total
  • Parameters that could not arise on a call are marked N/A and leave the total, so short calls are not punished
Explore everything included
  • Team leaders audit their own line; the agent sees the score, the notes, and the coaching
  • A published score can be disputed once, with a reason, and is decided by somebody above them on the record
  • Calibration: several auditors score the same call blind, and the spread between them is the finding — the check that your scores mean the same thing on Monday and Friday
  • Coaching sessions raised from the scores themselves, with a window that reopens only if performance slips again
Availability and practical limits
Quality auditsActual product · sample data

Maharishi’s field notesLook beyond a score. See the evidence and the follow-through.

10 / KARYA

HR Helpdesk

Employees raise a ticket instead of emailing HR.

Payslip missing, PF not updated, address correction — each becomes a tracked ticket, routed and resolved, so nothing falls through the cracks.

  • Instead of emailing HR and hoping for a reply, employees submit a request — "my PF isn't showing", "please update my address" — as a ticket
  • Every ticket is tracked from submission to resolution, so nothing gets lost in an inbox
  • HR gets a clear queue of what's pending and what's already been resolved, with a due time on each and the overdue ones marked
Explore everything included
  • An internal note on a ticket is invisible to the person who raised it — enforced by the database rather than hidden by the screen
Availability and practical limits
HR help deskActual product · sample data

Maharishi’s field notesGive every employee request a place and a path to resolution.

11 / KARYA

Dashboards & Reports

The numbers on arrival, and the spreadsheet when somebody asks.

Headcount, a fortnight of attendance, the department split and where leave stands — on the screen you land on. Then eleven registers that download as real Excel files, because somebody always asks for the sheet.

  • Land on headcount, who is on the floor right now, what is waiting for your approval, and a fortnight of attendance as a trend rather than a number
  • Attendance, shift summary, leave, payroll, bank transfer advice and the employee master — every one a proper .xlsx, not a CSV pretending to be one
  • Quality scorecards and per-agent averages, the equipment register and what is out on loan, and a hiring funnel that keeps the people who did not make it, because a funnel that only lists the hires is not a funnel
Explore everything included
  • Night shifts count as one day dated to the evening they started, everywhere — on the screen, in the register and in the export
Availability and practical limits
Workforce charts and breakdownsActual product · sample data

Maharishi’s field notesExplore a pattern, inspect its numbers, then open the underlying workflow.

12 / KARYA

Letter Generation

Your wording, filled in from the record, frozen once issued.

Offer, appointment, confirmation, experience and relieving letters — plus warnings and PIPs — written from templates your company edits, filled in from the person's own record, and printable as a document you would put in front of a bank.

  • Start with the supplied letter library or edit your own sections, wording, fonts and colors, using placeholders such as {{name}} and {{joining_date}}
  • Picking the person fills in their name, employee number, designation, department, joining date and length of service; anything still blank prints inside brackets rather than vanishing
  • Once a letter is issued its text stops moving. Improving the template afterwards never rewrites what somebody was already handed — the copy in their hand has to match the copy on file
Explore everything included
  • Reference numbers are issued by the database, so two people pressing the button in the same second cannot land on one number
  • Import DOCX or PDF, including multi-page documents. Word imports can retain the original layout; PDF text or local English/Hindi OCR is reviewed and reconstructed in the editor, rather than promised as a pixel-identical copy
  • Include a salary schedule linked to configured payroll components; review the employee, period, earnings, deductions and employer contributions before issuing
  • Letters go out by email to the person's personal address, so an experience certificate or a relieving letter still reaches them after they have left
Availability and practical limits
Letter library and document importsActual product · sample data

Maharishi’s field notesStart with useful wording, make it yours and check it before issuing.

13 / KARYA

Secure & Role-Based

Payroll and employee data, protected the way it should be.

Role-based access across Employee, Manager, HR-Admin and (for us) Super-Admin tiers, with every company's data isolated from every other's — enforced in the database, not just the screen. SSO/SAML is planned for Enterprise and scoped before commitment.

  • Every person only sees what they're supposed to: an employee sees their own info, a manager sees their team, an HR-Admin sees the whole company
  • Tenant isolation and role-based access are enforced by database policies as well as the interface; administrative and integration boundaries require ongoing testing
  • Planned for Enterprise: sign-in with company Google or Microsoft accounts, subject to agreed implementation scope (called "Single Sign-On") — one less password to remember, and IT can control access centrally
Explore everything included
  • Module availability follows your plan and role. See the current scope below.
Availability and practical limits
Company administrationActual product · sample data

Maharishi’s field notesA company administrator and an employee have different views.

14 / KARYA

Performance Management

A review built on the record, not on the last fortnight.

Review cycles where the employee writes first and the manager writes second, each review opening with that period's own evidence — audited call scores, coaching sessions actually held, attendance with its excuses attached — frozen the moment the cycle opens so nobody argues about a number that moved.

  • Every review opens with what actually happened that period — audit scores, coaching held, days on the floor — instead of a blank box and whatever anyone remembers from last week
  • The employee rates and describes their own period first, and their manager cannot see it until they send it, so what they write is genuinely theirs
  • A rating cannot be saved without words against it, and a manager has to name both something done well and something to work on
Explore everything included
  • Once a review is shared it cannot be quietly rewritten, and the employee can put a reply on the record without the rating changing
Availability and practical limits
Goals and progressActual product · sample data

Maharishi’s field notesTurn goals, check-ins and evidence into a better review conversation.

15 / KARYA

Maharishi record assistant

Ask in your own words. Choose the record you mean.

Read-only answers from supported records your login can access, with a source screen and retrieval time. Maharishi also searches tutorials. It does not generate an unrestricted answer, perform actions or automatically read every uploaded document.

  • Plain-English suggestions help distinguish a record question from a request to learn a workflow; common spelling variations and everyday phrases are supported
  • Personal answers cover leave, attendance, corrections, rosters, payslips, profile information, letters, equipment, policies, tickets, goals, shared reviews, published quality audits, lifecycle checklists and employee-visible document metadata, subject to role and plan
  • Authorized approvers can read company attendance and pending-approval summaries using the same sources as the Overview screen
Explore everything included
  • Nothing is approved, sent, issued or changed. Answers are not cached or sent to an external language model, and a missing or failed read is not turned into an invented number
Availability and practical limits
Maharishi record answersActual product · sample data

Maharishi’s field notesTell me what you mean, choose a record and I will show its source.

16 / KARYA

Policies & Acknowledgements

Audit-ready, without the scramble.

Publish company policies and the employee handbook, record employee acknowledgements, and keep versioned records with a full history. Available on Suite and above; broader compliance tooling and electronic-signature workflows are planned.

  • Store your company handbook and policies in one place every employee can access
  • Employees acknowledge that they've read a policy, with their identity, the version and the time recorded
  • Every change to a policy is saved as a new version, with a full history of who changed what and when — useful if you're ever audited
Explore everything included
  • Module availability follows your plan and role. See the current scope below.
Availability and practical limits
Policies and acknowledgementsActual product · sample data

Maharishi’s field notesA new policy version asks for a new acknowledgement. History stays intact.

CLEAR FROM THE START

What is available today

A clear view of what is built, its practical limits and what comes next. Module access depends on your plan and role.

Built

Attendance and connected records

Punches, breaks, roster codes, shift-date calculations, reviewed corrections and operational reports share the recorded data. The live floor refreshes every 20 seconds. Overview, charts and non-sensitive report previews refresh when returning to the window; editable workflows read when opened or explicitly refreshed.

Built with defined limits

Payroll and PF/ECR preparation

Reviewed standard domestic 12% PF/ECR working files are built, including dated September 2026 transition inputs, exact unpaid-date review, payroll reconciliation and whole-file checks. Unsupported schemes require specialist review. EPFO upload, challans and acceptance remain external; a prepared file is not a completed filing. Payroll has editable components; automated TDS and US federal/state tax determination are not provided.

Built

Letter studio and document imports

A substantive starter library, editable sections and colors, company branding, payroll-linked salary schedules and reviewed DOCX/PDF imports. Local English/Hindi OCR supports scanned PDFs; originals stay available for checking. Issued letters retain their archived version.

Built with review

Call transcription

Local audio upload or recording, available language/model choices, cancellation, editable transcripts and phrase scanning. Accuracy depends on the audio, language and selected model; review the result before using it in a quality audit.

Built for supported records

Maharishi record assistant

Maharishi offers plain-English record choices, read-only answers from supported records your account can access, source links and retrieval times. It also searches tutorials. It does not approve, send, change records or automatically search every uploaded file.

Built; plan-dependent

Dashboards, goals, reviews and policies

Operational charts and drilldowns, Excel reports, goals and check-ins, evidence-based review cycles and versioned policy acknowledgements. Issued letters and shared reviews retain their historical snapshots. Generated payslips change only through an explicit payroll rerun; changing a profile alone does not rewrite them.

Planned / separately scoped

Capabilities that remain planned

Biometric-device integrations, enterprise SSO, public candidate self-service, electronic offer signatures, additional country payroll packs, automated government filing and bank-payment execution are not included as shipped features.

BUILT FOR PEOPLE. DESIGNED FOR WORK.

Make a clearer working day
part of your team.

Explore the portal, choose your look, and see how the workflows fit together.